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Which documents do I provide in Spain?

Updated

To invoice on Malt with a business registered in Spain, the documents depend on the legal form. Every uploaded document is dated within the last 3 months. The profile name matches the identity document.

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Details to enter — Spain

Official name. DNI, NIE or passport. VAT number if you have one: it starts with ES. For an autónomo, the IAE heading (box 402 of form 036 or 037). Legal name and address.

Autónomo — Spain

An autónomo in Spain provides an identity document and a certificado de pagos.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Certificado de pagos from the Agencia Tributaria, or a Social Security payment certificate, or a certificado censal. Agencia Tributaria. Example.

Non-habitual economic activity — Spain

A non-habitual activity in Spain provides an identity document, the signed declaration and form 036.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Declaración de actividad no habitual, completed and signed. Template.
  • Form 036. Example.
Published limit: no more than 3 consecutive invoices, and do not exceed the annual minimum wage. The VAT number (ROI) is optional.

Comunidad de bienes — Spain

A comunidad de bienes in Spain provides an identity document, a certificado de pagos, the contract or escritura, the NIF extract and beneficial-owner information.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Certificado de pagos from the Agencia Tributaria, or a Social Security payment certificate, or a certificado censal. Agencia Tributaria. Example.
  • Contrato privado or escritura pública, complete, dated and signed. Example.
  • NIF extract, issued by the Agencia Tributaria.
  • Beneficial-owner information.

Sociedad anónima — Spain

A sociedad anónima in Spain provides an identity document, a certificado de pagos, a Registro Mercantil extract and beneficial-owner information.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Certificado de pagos from the Agencia Tributaria, or a Social Security payment certificate, or a certificado censal. Agencia Tributaria. Example.
  • Registro Mercantil extract (nota simple if the company is older), dated within the last 3 months. The representative's name matches the profile. Registro Mercantil.
  • Beneficial-owner information.

Sociedad limitada, comanditaria or profesional — Spain

A sociedad limitada, comanditaria or profesional in Spain provides an identity document, the escritura or contract, a Registro Mercantil extract and beneficial-owner information.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Contrato privado or escritura pública, complete, dated and signed. Example.
  • Registro Mercantil extract (nota simple if the company is older), dated within the last 3 months. The representative's name matches the profile. Registro Mercantil.
  • Beneficial-owner information.

Sociedad cooperativa — Spain

A cooperative in Spain provides an identity document, the membership contract, the articles, the cooperative-register extract and beneficial-owner information.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Contrato privado de adhesión, showing you are the majority member.
  • Contrato privado or escritura pública, complete, dated and signed. Example.
  • Extract from the Registro de Sociedades Cooperativas, with your name as majority member or representative.
  • Beneficial-owner information.

Asociación — Spain

An asociación in Spain provides an identity document, a certificado de pagos, the articles, the associations-register certificate and beneficial-owner information.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Certificado de pagos from the Agencia Tributaria, or a Social Security payment certificate, or a certificado censal. Agencia Tributaria. Example.
  • Contrato privado or escritura pública, complete, dated and signed. Example.
  • Associations-register certificate: national, or from the autonomous community if the association is regional.
  • Beneficial-owner information.

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