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How do I complete my legal documents in the Nordics?

Updated

This article details, country by country, the legal documents to complete to invoice on Malt in the Nordic countries.

In summary:
  • Complete your personal and business information in the "Legal documents" tab.
  • Required documents vary by country and legal form.
  • Upload the requested supporting documents to activate payment for your projects.
SWEDEN 🇸🇪

Complete your legal information

  1. Enter your commonly used name (the one on your identity document)
    These details will automatically appear on all your invoices.
     
  2. Registration Number
    Every business entity in Sweden (including sole traders, companies, and organizations) receives an Organisationsnummer (Organization Number).
      â€˘ This number is mandatory and serves as your official business identifier.
      â€˘  You can verify your registration number through the Swedish Companies Registration Office (Bolagsverket) or the Swedish Tax Agency (Skatteverket)
     
  3. VAT Number
    The VAT number is similar to the registration number but is preceded by 'SE'
    Example: SE123456789001
    If your activity is not subject to VAT, you do not need to provide a VAT number.
     
  4. Indicate your VAT rate
    In the case of collaboration with a foreign client, if both parties have completed their legal information, the platform will automatically pre-fill the corresponding VAT rate but you will be able to modify it.
     
  5. The next step is to indicate your company name (raison sociale) if you are a self-employed worker, this corresponds to your full name(s) and family name(s)) or the name of your company 
    If you have a company, this is the full name of your company as it appears in your legal documents.
     
  6. Also enter your billing address: if it does not appear in the automatic suggestions, you can enter it manually by clicking on the link “I can't find my company's address.”

Finally, select your legal form from the drop-down menu.

Depending on the legal form you select, you will be able to enter the corresponding

Soletrader

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID.
     
  2. Swedish Companies Registration Office (Bolagsverket) — Example here 
    You should provide a Proof of registration not older than 3 months from Swedish Companies Registration Office (Bolagsverket) or Swedish Tax Agency

Your document must be dated within the last three months prior to submission on Malt

Business Aktiebolag (AB),  Handelsbolag (HB) Kommanditbolag (KB) 

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID. 
  2. Swedish Companies Registration Office (Bolagsverket) — Example here 
    You should provide a Proof of registration not older than 3 months from :
    Swedish Companies Registration Office (Bolagsverket)
    Swedish Tax Agency
  3. Articles of Association — Example here 
    You must send us the latest complete and signed articles of association of your company. 
    - You must download the complete document (all pages), dated and signed.
    - This document must contain your details (full name) confirming that you are the majority shareholder or legal representative of the company.
  4. Information related to your company's beneficiaries

Your proof of registration document must be dated within the last three months prior to submission on Malt

 

My Payments

Lastly, enter the bank account details for the account where you want to receive your payments.  

In the "Payment History" section, you can view all your transactions, and if you have any pending payments in your digital wallet, they will appear at the bottom of the page.  

In that case, simply click on the red “Transfer to my account” button.  

If the button appears greyed out, it means that some information is missing. Make sure you have filled in all the required details in the different tabs of your legal information menu.

 
DENMARK 🇩🇰

Complete your legal information

  1. Enter your commonly used name (the one on your identity document)
    These details will automatically appear on all your invoices.
     
  2. Registration Number
    Every business entity in Denmark (including sole traders, companies, and organizations) receives a CVR number (Central Business Register number).
    • This number is mandatory and serves as your official business identifier.
    • You can verify your registration number through the Central Business Register (CVR) or Virk.dk.

  3. VAT Number
    The VAT number is similar to the registration number but is preceded by 'DK' 
    Example: DK12345678
    If your activity is not subject to VAT, you do not need to provide a VAT number.

     

  4. Indicate your VAT rate
    In the case of collaboration with a foreign client, if both parties have completed their legal information, the platform will automatically pre-fill the corresponding VAT rate but you will be able to modify it.
     
  5. The next step is to indicate your company name (raison sociale) if you are a self-employed worker, this corresponds to your full name(s) and family name(s)) or the name of your company 
    If you have a company, this is the full name of your company as it appears in your legal documents.
     
  6. Also enter your billing address: if it does not appear in the automatic suggestions, you can enter it manually by clicking on the link “I can't find my company's address.”

Finally, select your legal form from the drop-down menu.

Depending on the legal form you select, you will be able to enter the corresponding information below.

Soldetrader

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID.
     
  2. Registration proof from Inberet Virk — Example here 
    You can download your registration proof in Inberet Virk website. 

Your document must be dated within the last three months prior to submission on Malt

Anpartsselskab (ApS) Aktieselskab (A/S) Kommanditselskab (K/S) General partnership (I/S) Partnerselskab or Kommanditaktieselskab (P/S) 
 

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID. 
     
  1. Certificate of registration — Example here 
    Registration certificate or Registration certificate from the Central Business Register
     
  2. Articles of Association
    You must send us the latest complete and signed articles of association of your company. 
    - You must download the complete document (all pages), dated and signed.
    - This document must contain your details (full name) confirming that you are the majority shareholder or legal representative of the company.
     
  3. Information related to your company's beneficiaries

Your proof of registration document must be dated within the last three months prior to submission on Malt

My Payments

Lastly, enter the bank account details for the account where you want to receive your payments.  

In the "Payment History" section, you can view all your transactions, and if you have any pending payments in your digital wallet, they will appear at the bottom of the page.  

In that case, simply click on the red “Transfer to my account” button.  

If the button appears greyed out, it means that some information is missing. Make sure you have filled in all the required details in the different tabs of your legal information menu.

NORWAY 🇳🇴

Complete your legal information

  1. Enter your commonly used name (the one on your identity document)
    These details will automatically appear on all your invoices.
     
  2. Registration Number
    Every business entity in Norway (including sole traders, companies, and organizations) receives an Organisation Number (Organisasjonsnummer).
    • This number is mandatory and serves as your official business identifier.
    • You can verify your registration number through the Brønnøysund Register Centre (Brønnøysundregistrene), which manages the Register of Business Enterprises and the Central Coordinating Register for Legal Entities.
     
  3. VAT Number
    The VAT number is similar to the registration number but is preceded by 'NO' and ends with 'MVA'
    Example: NO123456789MVA
    If your activity is not subject to VAT, you do not need to provide a VAT number.
     
  4. Indicate your VAT rate
    In the case of collaboration with a foreign client, if both parties have completed their legal information, the platform will automatically pre-fill the corresponding VAT rate but you will be able to modify it.
     
  5. The next step is to indicate your company name (raison sociale) if you are a self-employed worker, this corresponds to your full name(s) and family name(s)) or the name of your company 
    If you have a company, this is the full name of your company as it appears in your legal documents.
     
  6. Also enter your billing address: if it does not appear in the automatic suggestions, you can enter it manually by clicking on the link “I can't find my company's address.”

Finally, select your legal form from the drop-down menu.

Depending on the legal form you select, you will be able to enter the corresponding information below.

Soletrader

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID.
     
  2. Permanent Commercial Register Certificate — Example here 
    You should provide a Proof of registration downloadable from Altinn

Your document must be dated within the last three months prior to submission on Malt

Limited company (AS), Responsible company (ANS)

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID. 
  1. Certificate of incorporation — Example here 
    Find your Certificate of incorporation from the Brønnøysund registers
  2. Articles of Association — Example here 
    You must send us the latest complete and signed articles of association of your company. 
    - You must download the complete document (all pages), dated and signed.
    - This document must contain your details (full name) confirming that you are the majority shareholder or legal representative of the company.
  3. Information related to your company's beneficiaries

Your proof of registration document must be dated within the last three months prior to submission on Malt

 


My Payments

Lastly, enter the bank account details for the account where you want to receive your payments.  

In the "Payment History" section, you can view all your transactions, and if you have any pending payments in your digital wallet, they will appear at the bottom of the page.  

In that case, simply click on the red “Transfer to my account” button.  

If the button appears greyed out, it means that some information is missing. Make sure you have filled in all the required details in the different tabs of your legal information menu.

 

FINLAND 🇫🇮

Complete your legal information

  1. Enter your commonly used name (the one on your identity document)
    These details will automatically appear on all your invoices.
     
  2. Registration Number
    Every business entity in Finland (including sole traders, companies, and organizations) receives a Business ID (Y-tunnus).
    • This number is mandatory and serves as your official business identifier.
    • You can verify your registration number through the Finnish Business Information System jointly maintained by the Finnish Patent and Registration Office (PRH) and the Finnish Tax Administration.
     
  3. VAT Number
    The VAT number is similar to the registration number but is preceded by 'FI'  
    Example: FI12345671
    If your activity is not subject to VAT, you do not need to provide a VAT number.
  4. Indicate your VAT rate
    In the case of collaboration with a foreign client, if both parties have completed their legal information, the platform will automatically pre-fill the corresponding VAT rate but you will be able to modify it.
     
  5. The next step is to indicate your company name (raison sociale) if you are a self-employed worker, this corresponds to your full name(s) and family name(s)) or the name of your company 
    If you have a company, this is the full name of your company as it appears in your legal documents.
     
  6. Also enter your billing address: if it does not appear in the automatic suggestions, you can enter it manually by clicking on the link “I can't find my company's address.”

Finally, select your legal form from the drop-down menu.

Depending on the legal form you select, you will be able to enter the corresponding information below.

Toiminimi (T:mi)

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID.
  2. Business ID — Example here 
    You can find your Business ID from the Employer and Trade Register

Your document must be dated within the last three months prior to submission on Malt

Osakeyhtiö (Oy) Julkinen osakeyhtiö (Oyj) Kommandiittiyhtiö (Ky) Osuuskunta (osk) 

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID. 
  1. Virre trade register extract  — Example here 
    Find your electronic extract from the Virre trade register
  2. YhtiöpjössĂ©s — Example here 
    You must send us the latest complete and signed articles of association of your company. 
    - You must download the complete document (all pages), dated and signed.
    - This document must contain your details (full name) confirming that you are the majority shareholder or legal representative of the company.
  3. Information related to your company's beneficiaries

Your proof of registration document must be dated within the last three months prior to submission on Malt


My Payments

Lastly, enter the bank account details for the account where you want to receive your payments.  

In the "Payment History" section, you can view all your transactions, and if you have any pending payments in your digital wallet, they will appear at the bottom of the page.  

In that case, simply click on the red “Transfer to my account” button.  

If the button appears greyed out, it means that some information is missing. Make sure you have filled in all the required details in the different tabs of your legal information menu.
 

ICELAND 🇮🇸

Complete your legal information

  1. Enter your commonly used name (the one on your identity document)
    These details will automatically appear on all your invoices.
     
  2. Registration Number
    Every business entity in Iceland (including sole traders, companies, and organizations) receives a Kennitala (ID number).
    • This number is mandatory and serves as your official business identifier.
    • You can verify your registration number through the Register of Enterprises, part of the Directorate of Internal Revenue (RĂ­kisskattstjĂłri), or use the Registers Iceland (Ăžjóðskrá ĂŤslands) lookup service. 
     
  3. VAT Number
    The VAT number is similar to the registration number but is preceded by 'IS'
    Example: IS12345678
    If your activity is not subject to VAT, you do not need to provide a VAT number.
     
  4. Indicate your VAT rate
    In the case of collaboration with a foreign client, if both parties have completed their legal information, the platform will automatically pre-fill the corresponding VAT rate but you will be able to modify it.
     
  5. The next step is to indicate your company name if you are a self-employed worker, this corresponds to your full name(s) and family name(s)) or the name of your company 
    If you have a company, this is the full name of your company as it appears in your legal documents.

Finally, select your legal form from the drop-down menu.

Depending on the legal form you select, you will be able to enter the corresponding information below.

Soletrader 

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID.
     
  2. Certificate of incorporation — Example here 
    Certificate of incorporation or the Certificate of Incorporation delivered by the Revenue and Customs services.

Your document must be dated within the last three months prior to submission on Malt

Verslunarfélag (Limited company)

You must download:

  1. Your ID proof
    We accept passports, national ID cards, driver's licenses (issued in 1994 or later), or residence permits.
    The information you have provided in your profile must match the information on your ID. 
  1. Certificate of incorporation — Example here 
    Certificate of incorporation or the Certificate of Incorporation delivered by the Revenue and Customs services.
  2. Stofnsamami or SamchĂ˝ktum — Example here 
    You must send us the latest complete and signed articles of association of your company. 
    - You must download the complete document (all pages), dated and signed.
    - This document must contain your details (full name) confirming that you are the majority shareholder or legal representative of the company.
  3. Information related to your company's beneficiaries

Your proof of registration document must be dated within the last three months prior to submission on Malt

 

My Payments

Lastly, enter the bank account details for the account where you want to receive your payments.  

In the "Payment History" section, you can view all your transactions, and if you have any pending payments in your digital wallet, they will appear at the bottom of the page.  

In that case, simply click on the red “Transfer to my account” button.  

If the button appears greyed out, it means that some information is missing. Make sure you have filled in all the required details in the different tabs of your legal information menu.

 
 
 
 
 
 

 

 
 

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