Managing expenses can be time-consuming, as it requires verifying amounts, tax regulations, and budget compliance. At Malt, we streamline expense approval and payment to ensure reimbursements are legally compliant.
Say goodbye to scattered freelancer expenses! For Advanced and Enterprise accounts with this feature enabled, all freelancer expenses are organized by project.
You can review them directly on your project pages.
Need this feature?
If project-based expenses aren’t yet available on your account, please contact your Sales Manager to discuss your requirements.
Where to find expenses for approval?
Your freelancers can submit all project-related expenses for your review and approval. These expenses will be grouped together in a batch for easy management.
For your convenience, you will receive a bi-weekly email summarizing pending approvals. This email lists each project along with its total expense amount, giving you a quick overview.
Wondering where to find these expenses for review?
On your project page, a task card will appear whenever there are expenses waiting for your approval. Clicking this task card will take you directly to the relevant expense report where you can review and take action.
How to Approve Expenses?
Click “Review expense report” on your project’s task card to see all expenses waiting for your approval. You’ll see details like the amount, date, and receipts for each expense.
You can approve all the expenses at once if everything looks good.
Next, review the billing info and any purchase order. Confirming the report will create one invoice with all approved expenses and receipts attached, making payment easy with just one transaction.