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🇩🇪 Which documents do I provide in Germany?

Updated

To invoice on Malt with a business registered in Germany, the documents depend on the legal form. Every uploaded document is dated within the last 3 months. The profile name matches the identity document.

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Details to enter — Germany

Official name. Tax numbers (Steuer-ID and Steuernummer). VAT number (USt-IdNr.) if you have one: it starts with DE. VAT rate, legal name and address.

Einzelunternehmer (small business or Freiberufler) — Germany

An Einzelunternehmer not in the commercial register in Germany provides an identity document and tax or trade registration proof.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • One registration proof: a Steuerbescheid under 3 months old, Steuernummer-Zuordnungs-Brief, Gewerbeanmeldung, USt-ID certificate, or a Finanzamt letter. Example.

Einzelunternehmer in the Handelsregister — Germany

An Einzelunternehmer entered in the commercial register in Germany provides an identity document and a Handelsregisterauszug.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Handelsregisterauszug dated within the last 3 months, from handelsregister.de. Example.

AG, GmbH, GmbH & Co. KG, KG, OHG, UG, PartG or eGbR — Germany

A company in one of these forms in Germany provides an identity document, a Handelsregisterauszug, formation documents and beneficial-owner information.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Handelsregisterauszug dated within the last 3 months. handelsregister.de.
  • Complete Gründungsdokumente, dated and signed. Example.
  • Beneficial-owner information.

GbR — Germany

A GbR in Germany provides an identity document, a Registrierungsnachweis, formation documents and beneficial-owner information.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Registrierungsnachweis. Example.
  • Complete Gründungsdokumente, dated and signed.
  • Beneficial-owner information.

Registered cooperative — Germany

A registered cooperative in Germany provides an identity document, a Handelsregisterauszug, a membership confirmation, formation documents and beneficial-owner information.

  • Passport, national identity card, driving licence issued from 1994 onwards, or residence permit. The profile name matches the document.
  • Handelsregisterauszug. handelsregister.de.
  • Membership confirmation from the cooperative.
  • Complete Gründungsdokumente, dated and signed.
  • Beneficial-owner information.

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