This article outlines the steps to validate your legal documents on Malt and the supporting documents required depending on your country and legal form.
- Malt verifies your identity and business documents to comply with AML-CTF regulations.
- Required documents depend on your country of registration and legal form.
- See the regional articles for country-by-country details.
As Malt manages payments between multiple parties, including your and your client, both Malt and our partners are subject to ‘AML-CTF’(Anti-Money Laundering & Counter Terorrism Financing) regulations in the European Union.
In order to provide smooth and fast payments for your work we are required to verify some personal and business related documents. Which documents we require exactly depends on the country in which your company is registered. You will see which documents are required by:
- Indicating your Fiscal Address in the country you're invoicing from
- Selecting your Legal Entity from that country, either as the equivalent of a Sole Trader or Registered Company
Validating your identity
Regardless of whether you provide your services as a Sole Trader or Registered Business, an essential part of verifying your account on Malt is to validate your identity.
EEA Countries (European Economic Area)
• Passport
• Driving license (issued in or after 1994, including paper versions)
• National ID card
Non-EEA Countries
• UK: Passport, driving license.
• USA/Canada/Australia: Passport, driving license, national ID card.
• Other countries: passport only.
Watch a detailed demo of the compliance steps here
Validating your company
In addition to your identity, we require you to provide some documents about your company. Which documents we require depends on your company’s legal form: Sole Trader or Registered Business (or the equivalent of that in your country of registration). Completing the verifications to enable payment required uploading the following document types:
Proof of registration of your company - All legal forms
Our partners require you to upload an extract from the official commercial registry or tax authority in your country of registration. This document should be recent and no older than 3 months.
For an extensive overview of what the document is called in your country, take a look here.
Articles of association - Registered businesses only
In the case of registered businesses we require you to provide a certified article of association (also known as statutes). This document is a formal memorandum in which all shareholders of the company are stated. The following information should be mentioned in the document:
• Business name
• Area of activity
• Registered address
• Division of stakes in percentages (shareholding)
Registering of Ultimate Beneficiary Owners (UBO) - Registered business only
Lastly, we ask you to fill out a form on the ‘Legal Documents’ section itself, stating any private individual who ultimately owns or controls all or part of the company’s share capital or any private individual for whom a transaction is executed or an activity carried out. They will be considered a “beneficiary owner”.
You can add up to 4 unique beneficiary owners (natural persons only), listing all beneficiaries holding at least 25% of your company's shares.